Invoicing
How to Send The Canvas an Invoice
A Complete Guide for Brands and Partners
Last Updated: September 23, 2025
Introduction
This guide provides step-by-step instructions on how to create and send invoices to The Canvas. Following these guidelines ensures timely payment processing and maintains good business relationships.
Important: All invoices must be sent electronically via email to accounting@thecanvas.nyc. Physical mail invoices will not be processed.
Step 1: Prepare Your Invoice
1
Use a Professional Invoice Format
Include your company letterhead or logo
Use a clean, professional layout
Ensure all text is legible and properly formatted
Use PDF format for electronic submission
2
Include Required Header Information
Your Company Information: Name, address, phone, email, website
Invoice Number: Unique sequential number (e.g., INV-2025-001)
Invoice Date: Date the invoice was created
Due Date: Payment due date
3
Bill To Information
Company Name: The Canvas
Address: 93 South Street, New York, NY 10038
Contact: Accounting Department
Email: accounting@thecanvas.nyc
Step 2: Itemize Your Products/Services
4
Create a Detailed Item Table
Description: Clear product/service description including style, color, size
Quantity: Number of units shipped
Unit Price: Price per individual item
Total: Quantity × Unit Price
Sample Invoice Item Table:
| Description | Qty | The Canvas SKU | Price per Item | Commission (%) | Total |
|---|---|---|---|---|---|
| Premium Cotton T-Shirt - White, Size M | 50 | TSHIRT-WHT-M | $25.00 | 10% | $1,250.00 |
| Designer Denim Jeans - Blue, Size 32 | 30 | JEANS-BLU-32 | $89.99 | 10% | $2,699.70 |
| Vintage Leather Jacket - Brown, Size L | 10 | JACKET-BRN-L | $299.99 | 10% | $2,999.90 |
| Designer Sneakers - Black, Size 10 | 20 | SNEAKERS-BLK-10 | $149.99 | 10% | $2,999.80 |
| GRAND TOTAL: | $9,949.40 | ||||
Note: Include The Canvas SKU numbers for accurate inventory tracking.
Step 3: Include Calculations and Payment Terms
5
Calculate Totals Accurately
Subtotal: Sum of all line item totals
Tax: Applicable sales tax (if any)
Shipping: Shipping/freight charges
Total Amount Due: Final amount to be paid
6
Specify Payment Terms
Payment due date (typically Net 30 days)
Accepted payment methods
Late payment penalties (if applicable)
Reference invoice number on all payments
Step 4: Provide Your Banking Information
Domestic Payments (USD):
Bank Name: [Your Bank Name]
Account Name: [Your Company Name]
Account Number: [Your Account Number]
Routing Number: [Your Routing Number]
SWIFT Code: [Your SWIFT Code]
International Payments:
Bank Name: [Your Bank Name]
Account Name: [Your Company Name]
Account Number: [Your Account Number]
Routing Number: [Your Routing Number]
SWIFT Code: [Your SWIFT Code]
IBAN: [Your IBAN Number]
Bank Address: [Complete bank address]
Wire Transfer Instructions: For international payments, include complete banking details and reference the invoice number in the payment description.
Step 5: Send Your Invoice
7
Email Submission
To: accounting@thecanvas.nyc
Subject Line: Invoice [Your Invoice Number] - [Your Company Name]
Attachment: PDF version of your invoice
Body: Brief note confirming the attachment and any special instructions
8
Follow Up
Send invoice immediately after shipment
Follow up via email if payment is not received by due date
Keep records of all correspondence
Contact Information
The Canvas Accounting Department
Email: accounting@thecanvas.nyc
Phone: (646) 462-5593
Address: 93 South Street, New York, NY 10038
Website: www.thecanvas.nyc
Additional Notes
Disputes: If you have questions about payment status or need to dispute an invoice, contact us immediately with relevant documentation.